Email Signatures
To create brand consistency in our email communications use the email signature template.
Two versions of the email signature are provided. The mandatory elements of the full email signature are a name, job title, department, Smith School of Business, and the Smith horizontal logo. The land acknowledgment is optional and available in short or long form.
Other optional features include linked social media icons, ‘hear my name’, full mailing addresss and marketing approved campaign assets (program ranking or highlight note).
The reply/forward signature is shortened to reduce signature length within a string of emails. It includes a name, job title, Smith School of Business, and department.
Do not insert any alternate or additional graphics, logos or lockups.
Email signatures should be set in the default email program font, Calibri, in font size 11.
Full Signature (with optional elements)
Firstname Lastname (pronouns)
Job Title | Department
Smith School of Business, Queen's University
613.555.5555
Smith School of Business at Queen's University is situated on traditional Anishinaabe and Haudenosaunee Territory. We are grateful to be able to be live, learn and play on these lands.
Reply/Forward Signature
Firstname Lastname (pronouns)
Job Title | Department
Smith School of Business, Queen's University
613.555.5555
Address Formatting
The recommended address formatting for branded applications does not utilize abbreviations. Follow the order of information as shown in the email signature.
To Add ‘Hear My Name’
Adding ‘hear my name’ to your email signature teaches others how to pronounce your name. Through NameCoach you can select pre-recorded pronunciations or record your own.
NameCoach is available for students, staff and faculty at Smith. First, you’ll need to create a NameBadge - a personal site that allows you to share the origin of your name, any related background and interesting facts or stories. You can create your NameBadge by clicking on the following link: Get your NameBadge. Once your NameBadge is created, you can add the unique icon to your e-signature.
When you sign up for your account, be sure to use your NetID@queensu.ca email address.