SmithToronto Booking Request Form

Please fill out all the information regarding your event request below for submission to the Smith events team. Your request will be reviewed and confirmed based on availability. Answers to these questions must be provided before we can complete the approval of your event to be in compliance with the University Policy on Booking Space.

Please reference the event guide (PDF 888KB) to see room options and capacity limits.

Changes requested less than two weeks before the event date are not guaranteed.

Event Details

Event date
Event time
Rooms requested
For student groups organizing an event, will you be charging a fee for attendees? (optional)
Are there any promotional materials (print or social media) associated with this event?

Contact details

Food & Beverage

Our Events Coordinator can organize your catering through one of our preferred companies. Requests for us to organize catering must have at least two weeks notice. External clients will have to directly pay the caterer.

If you choose to organize your own food and beverage, Smith still requires the final invoice and order information in order to apply our administration fee and facilitate all onsite logistics.

Please note that Smith is not able to facilitate booking catering for student groups.

The drink service is $3.50 per person for a half day (less than 4 hours) or $7 per person for 4 hours+.

Will there be food and beverages at the event?
Would you like SmithToronto to provide non-alcohol drink service?
Will you be setting up a bar with alcohol options?

If you require food or beverage catering, please fill out the following and our team will prepare a quote.

State all meals you would like to provide (optional)
Service style (optional)

Please provide a dollar estimate so that a suitable caterer and menu can be planned

e.g. proper china and cutlery requested

Set Up Requirements

Will the event be photographed, live-streamed, or video or audio recorded?
What AV elements will you be using? (optional)

Note that use of the AV facilities will require support staff onsite, which will be charged to the client. AV requirements not stated prior to the event may not be able to be accommodated.

Are there any known or anticipated risks or security needs for the event?

Agenda