Recruiting Partnership Agreement 2022-2023

This Partnership Agreement has been developed to significantly enhance support to Smith School of Business’ corporate partners and students engaging in the fall recruitment process this 2022-2023 school year. Our goal is to provide fair and equitable access to Smith talent while supporting student recruitment.

The agreement applies to all firms recruiting internship or full-time talent from Smith’s Kingston-based early talent programs: Commerce, Graduate Diploma in Business and Master of International Business. Prior to recruiting with us, please read and acknowledge this agreement by clicking the “Submit” button at the bottom of this page. Alternatively, you can read and acknowledge the agreement when you book your recruiting activity via the booking form.

The Partnership Agreement pertains to offer sign-backs and Commerce blackout dates. For all other recruitment inquiries, review the Smith Recruit website and/or contact your Relationship Manager.

Interviewing

Our Client Experience Coordinators are more than happy to work with you to schedule your first-round, in-person interviews. As you consider interview dates, please keep in mind any recruitment events you have planned and your intended closing date. Our team requires all scheduling details three business days prior to the day of your interviews. For details on the interview scheduling process please review Interviewing at Smith.

We are planning to offer on campus interviews, however, should public health measures dictate we will return to virtual interviewing. In this case, we encourage firms to use virtual technology to conduct these interviews. If this is your first time conducting virtual interviews and would like tips for making it a positive experience, please reach out to our team.

Offer Sign-back

A sign-back date is defined as the date when an employment offer will expire. Students may accept the offer in advance of the expiry date; however, have until that date to decide. For those recruiting beyond the sign back date, we recommend abiding by the CACEE guidelines of 5-10 business days for offer acceptance.

2022 Sign-Back Date - September 26th
The 2022 sign back date is September 26th. This date applies to all new post-grad or summer offers extended to our Kingston campus early talent programs (Commerce, GDB, Master of International Business students) prior to September 26th. This includes any accelerated recruiting offers given in the spring or summer for fulltime or summer internships. All offers must be presented in writing. Sign-back dates do not apply to our MBA programs or graduate programs for working professionals.

Exception:

  • Return offers to the same position from a summer internship for fulltime or summer.

Blackout Dates (Commerce Only)

All fall and winter recruiting events, information sessions and interviews must be scheduled outside of the blackout dates. We understand that some companies, in particular those with multi-university “super days” will be juggling many school’s calendars, and as a result they may not be able to accommodate Smith’s blackout dates. In such exceptional cases, we ask that accommodations for an alternative interview time be made, should a Smith student have an exam conflict.

Please note: Mid-term exams may happen anytime during the month of October for Commerce students, please be sensitive to these dates.

Blackout Dates Reason Note
Sep 26, 2022 Sign-Back Date All offers must be in writing and in accordance with our sign-back date.
Sep 30, 2022 National Day for Truth and Reconciliation No recruitment activities or interviews are permitted on this day.
Oct 3-7, 17-28, 2022 Fall Midterm Exams Please note, some exams may fall outside this period. We ask for sensitivity to midterms outside this period.
Oct 10-14, 2022 Reading Week 3rd & 4th year students are welcome to interview during the reading week break. We discourage companies from coming to campus during this time.
Dec 8-22, 2022 Final Exams Students may be available to interview once they have completed their exams.
Feb 13-17, 2023 Winter Midterm Exams The February midterm exam period is primarily designated for 1st and 2nd year students. If you are interviewing 3rd and 4th year students, we ask for sensitivity to their midterms.
Feb 20-24, 2023 Reading Week 3rd & 4th year students are welcome to interview during the reading week break. We discourage companies from coming to campus during this time.
Feb 27-Mar 3, 2023 Winter Midterm Exams The February midterm exam period is primarily designated for 1st and 2nd year students. If you are interviewing 3rd and 4th year students, we ask for sensitivity to their midterms.
April 14-28, 2023 Final Exams Students may be available to interview once they have completed their exams.

Agreement Commitment

We encourage firms to follow the Partnership Agreement and to clarify any questions with their Relationship Manager. Should a firm not follow the agreement the following procedure will be applied.

The Director of Smith’s Corporate Relations or Executive Director of the Career Advancement Centre will contact the organization’s Senior Management and Recruiting Team to discuss the violation. If no resolution can be found immediately, any of the following actions could be taken at the discretion of the Career Advancement Centre based on the violation:

  1. Loss of first-come rights to reserve space on campus for events, info sessions and interviews for the firm’s next recruiting period
  2. Immediate loss of access to the on-line resume book for the firm’s next recruiting period
  3. Notify student body and student groups of the firm’s violation

Partnership Agreement

Prior to recruiting at Smith, all firms must agree to the Recruitment Policy.