Recruiting Partnership Agreement

Recruiting Partnership Agreement 2021-2022 Academic Year

This Partnership Agreement has been developed to significantly enhance support to Smith School of Business’ corporate partners and students engaging in the fall recruitment process this year. Our goal is to provide fair and equitable access to Smith talent while supporting student recruitment.

The agreement applies to all firms recruiting internship or full-time talent from Smith’s Kingston-based programs including Commerce, Graduate Diploma in Business, Master of International Business and Full-Time MBA. Prior to recruiting with us, please read and acknowledge this agreement by clicking the “Submit” button at the bottom of this page.

The Partnership Agreement pertains to offer sign-backs and Commerce blackout dates. For all other recruitment inquiries, review the Smith Recruit website and/or contact your Relationship Manager.

Interviewing

As a result of the virtual nature of recruitment, there will be no on campus first round interviews. We encourage firms to use Telephone, Zoom, WebEx, Teams or other virtual platforms to conduct these interviews. If this is your first time conducting virtual interviews and would like tips for making it a positive experience, please reach out to our team

Our Client Experience Coordinators are more than happy to work with you to schedule your first-round interviews. As you consider interview dates, please keep in mind any recruitment events you have planned and your intended posting closing date. Our team requires all scheduling details three business days prior to the day of your interviews. For details on the interview scheduling process please review Interviewing at Smith.

Offers & Sign-backs

A sign-back date is defined as the date when an employment offer will expire. Students may accept the offer in advance of the expiry date; however, have until that date to decide. For those recruiting beyond the sign back date, we recommend abiding by the CACEE guidelines of a minimum of 3 days for capital markets and at least five business days for all other industries.

2021 Sign-Back Date - September 27th
The 2021 sign back date is September 27th. This date applies to all new fulltime or summer offers extended to our Kingston campus students prior to September 27th. This includes any accelerated recruiting offers given in the summer for fulltime or summer internships. All offers must be presented in writing.

Exception:

  • Return offers to the same position from a summer internship for fulltime or summer.

Blackout Dates (Commerce Only)

All fall recruiting events, information sessions and interviews must be scheduled outside of the blackout dates. We understand that some companies, in particular those with multi-university “super days” will be juggling many school’s calendars, and as a result they may not be able to accommodate Smith’s blackout dates. In such exceptional cases, we ask that accommodations for an alternative interview time be made, should a Smith student have an exam conflict.

Black Out DatesReasonNote
October 12-15 Reading Week 2nd, 3rd & 4th year students are welcome to interview during the reading week break.
October 4-8 & 18-22 Fall Midterm Exams Please note, some exams may fall outside this period. We ask for sensitivity to midterms outside this period.
December 8-22 Final Exams Students may be available to interview once they have completed their exams.
February 7-18 Winter Midterm Exams The February midterm exam period is primarily designated for 1st and 2nd year students. If you are interviewing 3rd and 4th year students, we ask for sensitivity to their midterms.
February 22-25 Reading Week Students are welcome to interview during this time if they are available. The career centre will not host campus events at this time.
April 14-30 Final Exams Students may be available to interview once they have completed their exams.

Agreement Commitment

We encourage firms to follow the Partnership Agreement and to clarify any questions with their Relationship Manager. Should a firm not follow the agreement the following procedure will be applied.

The Director of Smith’s Corporate Relations or Executive Director of the Career Advancement Centre will contact the organization’s Senior Management and Recruiting Team to discuss the violation. If no resolution can be found immediately, any of the following actions could be taken at the discretion of the Career Advancement Centre based on the violation.

  1. Loss of first-come rights to reserve space on campus for events, info sessions and interviews for the firm’s next recruiting period
  2. Immediate loss of access to the on-line resume book for the firm’s next recruiting period
  3. Notify student body and student groups of the firm’s violation

Partnership Agreement

Prior to recruiting at Smith, all firms must agree to the Recruitment Policy.



Download a copy of the Recruiting Partnership Agreement 2021-2022.

Recruiting Partnership
Agreement