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Outgoing Winter International Exchange: Next Steps

Posted on October, 2021

All outgoing exchange students must complete their Off-Campus Activity Safety Policy (OCASP) planning record and receive approval from Queen’s Environmental Health and Safety department before going on exchange.  For students going on a Winter exchange, the OCASP record is due by Nov. 1. OCASP provides Queen’s with your student’s emergency contact details for exchange and enables your student to assess the safety risks associated with living in their host country/city. 

It is also advised that students download the International SOS app on their phone before they depart for exchange. 

Exchange is an exciting time, but we also understand that this may be the first time students will live overseas by themselves, and there are additional concerns given the pandemic. Therefore, in addition to the exchange offices at our partner schools, the Centre for International Management, Commerce Program Office, and other Queen’s student support services remain on hand as resources to your students before they depart and throughout their time away.

Before embarking on their exchange term, student needs to:

  • Complete the Off-Campus Activity Safety Protocol (OCASP)
  • Submit their application to their host university
  • Book their accommodation and flights (we recommend that students hold off booking until closer to their exchange)
  • Secure any needed student visas and study permits
  • Ensure their courses and the course load is approved through ECAS, our online course approval system. All students must take the equivalent of 15.0 Queen’s credits on exchange, with at least 9.0 being in Commerce subjects. A maximum of 6.0 Arts credits (which includes economics) can be transferred back from exchange.
  • Download the International SOS app and familiarize themselves with the services provided.
  • Should your student have any questions or concerns during their exchange, we encourage them to reach out to our office for assistance.

The Outgoing Exchange Advisor is holding weekly drop in advising sessions. We encourage students that have questions regarding their upcoming exchange to attend these sessions.  Information regarding drop in sessions can be found on the Outgoing Exchange Portal.

Contact the Centre for International Management by email.

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