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Explore. Embark. Exchange.

Posted on May, 2021

There is still uncertainty of how the COVID-19 pandemic will affect our 2021-22 exchanges. However, we are still proceeding with outgoing exchanges at this time. Therefore, students can start planning their exchanges, but we do recommend that they proceed with caution. We recommend that students hold off booking any flights or accommodations until closer to their departure date, given the uncertainty.

All outgoing exchange students must complete their Off-Campus Activity Safety Policy (OCASP) planning record and receive approval from Queen’s Environmental Health and Safety department before going on exchange. For students going on a Fall exchange, this record must be completed and approved by July 1st and for Winter exchanges by November 1st. OCASP provides Queen’s with your student’s emergency contact details for exchange and enables your student to assess the safety risks associated with living in their host country/city. 

As the current landscape is still changing, there may be a chance that an exchange school cancels their inbound exchanges. We are dedicated to working with your student to find alternative options during the academic year, if possible. For example, students were recently sent a communication asking them to confirm their Fall exchange plans. If students are not comfortable travelling in the Fall term, we provided them with the option to defer their current exchange spot to the Winter term (if the partner school approves), re-select a different Winter term spot or re-apply for a 2022-23 academic exchange. 

Exchange is an exciting time. But we also understand that this may be the first time students will live overseas by themselves, and there are additional concerns given the pandemic. Therefore, in addition to the exchange offices at our partner schools, the Centre for International Management, Commerce Program Office and other Queen’s student support services remain on hand as resources to your students before they depart and throughout their time away.

Before embarking on their exchange term, students need to:

Complete the Off-Campus Activity Safety Protocol (OCASP)

  • Submit their application to their host university
  • Book their accommodation and flights (we recommend that students hold off booking until closer to their exchange)
  • Secure any needed student visas and study permits
  • Ensure their courses and the course load is approved through ECAS, our online course approval system. All students must take the equivalent of 15.0 Queen’s credits on exchange, with at least 9.0 being in Commerce subjects. A maximum of 6.0 Arts credits (which includes economics) can be transferred back from exchange.
  • Download the International SOS app and familiarize themselves with the services provided.
  • Should your student have any questions or concerns during their exchange, we encourage them to reach out to our office for assistance.

Students can access the Exchange Portal via the Commerce Portal. From there, students can access online resources and book a remote appointment (Zoom or phone) with an Exchange Advisor.

Students can contact The Centre for International Management to learn more about their services.

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